The Admissions and Records staff is here to assist you with student petitions, roster management and grade submission. We are located in the Student Services Building, downstairs. Our normal office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. During the first two weeks of the fall and spring semesters, we have extended hours Monday through Thursday until 6:00 p.m.
The Faculty Services page provides many forms and instructions for instructors such as:
If you have submitted an incorrect grade, you can administratively change that grade by completing and submitting the Instructor Admin Grade Change Form. When completing the form you will need to identify specific assignments, correct scores, etc. that support the revision. After completing the form, print, sign, and submit it with the corrected hard copy of roster to the Admissions and Records counter.
Only students who appear on your Opening roster should be allowed to remain in your class without being officially added to your roster. If you wish to accept waitlisted and/or extra students, faculty with on campus classes must issue a ‘Student Add Label’ affixed to a ‘WebAdvisor Instruction’ sheet to the student. Faculty with online and hybrid classes may email the section number and authorization code to the student.
WebAdvisor Instruction sheets are available in the Building 'A' Mailroom or at the Division Offices. Your initial supply of Student Add Labels will be delivered to your mail box with your initial roster. Additional Student Add Labels may be obtained by contacting the Faculty Services Specialist in the Admissions and Records office.
Faculty are required to drop no-show students prior to the Census Date of the class, and drop students appropriately to their situation prior to the final drop date of the class. If you have forgotten to drop a student and the census date has passed or that student was added with an authorization code, you will not be able to drop that student as a no-show.
Records of enrollment and withdrawal activity will be distributed via e-mail daily as activity occurs. If you wish to verify student adds and drops you can check your roster on WebAdvisor. If you do not have an e-mail address recorded with the District, check with your Division for a campus email address.
Short-term class Census date and Final Drop date vary depending upon the number of meeting dates of the class or if it is an online class. The Census Date is printed on the Opening Roster and viewable on the WebAdvisor ‘Faculty Drops Roster’ page for that specific class.
The final day to add a student without your Dean's approval or to drop a student without a “W” is the day before the census date. The final drop date is also viewable on WebAdvisor under the ‘Faculty Drops Roster' page for that specific class.